VENDOR

VENDOR

All master data for every vendor, regardless of a company’s size and industry, is stored in the vendor list, so all users have a clear overview of all vendor data.

Uniconta provides full currency management for foreign vendors. Exchange rates can either be updated automatically or a fixed rate can be set manually.

Sending via e-mail

Instead of sending out documents in the mail, users can choose to send them by e-mail directly from Uniconta. This saves on time and money on stationary costs, printing, and postage.

All Bank formats

Payment information can be set up for each vendor and sent to the bank directly from Uniconta to process. Uniconta handles all types of bank formats, including bank transfers and foreign payments; contact your Country’s distributor for details.

Payment ID

Payment ID functionality is built into Uniconta, so that only the purchase invoice number needs to be entered, instead of lengthy payment IDs.

Mass Updates

Uniconta provides unique mass update functionality for purchases, saving time and optimizing workflow.

National company number lookup

When a national company number is entered for a new vendor, Uniconta automatically looks up the vendor in the national company register and populates all other fields, such as name and address.

UBL

Uniconta can import electronic UBL files received from vendors. The UBL file information is uploaded to the purchase invoice and processed from there.

Vendor functions

Master data

  • Manual allocation of account numbers or automatic allocation via number sequences by vendor group
  • Set up of vendors using the national company register – Scandinavia and the EU
  • 4 fields available for the company name and address as well as automatic google map search by address
  • Vendor groups available for accounting set up – statistical view/print filters are also available
  • VAT management (including reverse VAT) for Danish and English users – other countries coming soon
  • Vendor currency management
  • Unlimited number of contacts
  • Vendor e-mail addresses – Requisitions can be sent via e-mail once the e-mail address is entered
  • Attach notes and documents and send to vendors, for example, contacts etc. – PDF-files, Office documents, picture files and e-mail files can be attached
  • An editing page is available for editing several vendors at once
  • Set up new vendors using Microsoft Excel and Uniconta’s clipboard
  • Advanced filter functions available for searching the vendor list
  • View vendor data using different layouts
  • Change account numbers directly on the vendor list
  • Aggregate account numbers e.g. if a vendor has been set up twice
  • Create methods of payment – multiple bank accounts can be set up
  • Account proposals for vendors are only available for invoicing
  • Simulation in Vendor balance lists
  • Vendor misc. purchase charges

Purchase Invoices

  • Create purchase invoices to include a line for each inventory item – with or without item numbers
  • Allows users to enter expense accounts directly on the inventory item line
  • Uniconta automatically adds a new line when long texts are entered – the entire text is then shown on the document
  • Create purchase invoices and proforma invoices
  • Attach documents

Reports

  • Inventory item/vendor statistics shown directly by the vendor
  • Inventory item statistics by vendor showing which items have been purchased from the vendor
  • Invoice archive – posted purchase invoices including lines for each inventory item
  • Transactions by vendor – statements, transaction lists, open transactions, list of balances
  • Uniconta Pivot-table for statistical analysis
  • Payment proposals – create payment files for the bank and payments are transferred to the general ledger
  • Print documents, export to Microsoft Excel and Word, export to a CSV-file

Forms

  • Purchase Invoices

Updates – new fields, new lists, new function buttons, new reports

  • Uniconta standard tool Box included
  • New vendor fields
  • New reports available, for users who require more than the standard Uniconta reports

 

 

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