INVENTORY | Economic and physical inventory management in Uniconta
Inventory management in Uniconta is divided into both financial and physical inventory management. Physical inventory management requires that the company application functionality includes Uniconta’s Logistics Module.
Financial inventory management allows users to create, purchase and sell goods and services. The inventory items are set up in an item card, with an item number, text, and prices. The advantage of creating such an item card is that users do not need to enter the item text manually each time they send an invoice and they do not need to remember all of the various prices.
Users can view current ‘financial’ inventory holdings, while inventory movements can be seen on the transactions report. It is also possible to print sales statistics on the inventory items as well as a counting list for stocktakes.
- Item text can be up to 60 characters long. If a longer description or translations into other languages are required, then users can extend the text using the ‘Item name group’ function in the Logistics module
- Manual item number allocation or automatic allocation via the number sequence given on the item group
- The item number can be up to 40 characters long
- 4 Product Types – item, service, BOMs and production BOMs
- Cost price is given in local currency and the purchase price currency can be selected by the user
- Groups are available and are typically used for setting up postings as well as for automatic item number creation and specification codes and countries of origin for Intrastat and the list system.
- Device names created by Uniconta, translated into 23 languages and the terms have been converted for electronic invoicing (OIOUBL).
- 10 decimal places available
- Select primary vendor that will automatically be suggested upon reordering inventory items
- EAN-number field which can be used, for example, when printing out inventory labels with bar codes
- Inventory item placement – detail item’s placement in the warehouse. This can include the warehouse location as well as specify an additional location within the warehouse, so users can fully manage exactly where an item is located
- Cost price model – Fixed cost price, average or FIFO
- Select serial or batch number control
- Give total discount – indicates whether a total discount can be given on the item
- Hide item in sales and purchases – manage whether an item should appear when creating a sales and/or purchase order
- Inventory on hand for each item – physical inventory, reserved, ordered, available, available for reservation
- Size specifications – weight, volume and carton
- Brand – indicate brand and type e.g. Adidas, Golf – search and filter functions
- Inventory levels for purchasing and sales management – minimum, maximum, purchase quantity and standard sales quantity
- Alternative item – proposes an alternative if the requested item is not on hand
- EU-sales – select tariff number (KN8) and country of origin – used for Intrastat/list system
- Variants – select a default variant for variant management, for example, size and colour.
- Attach notes and documents to inventory item lines, for example drawings, assembly instructions, and images – images can then be printed on forms such as quotations.
- When using dimensions, users can specify suggestions e.g. department, carrier and purpose
- Up to 5 variants in the inventory module
- More suppliers and EAN numbers per item number
- Dimensions on inventory transactions
- Item names can be up to 150 characters long
- Price groups 1, 2 and 3 do not allow price of zero
- Price lists now accept more than two decimals on each price, just like on the inventory item card
- The item description on the inventory item card can consist of several lines
- Minimum purchase amounts on an inventory item
- Price lists can search by both price and discount
- We have created a new type for documents and attachments: WWW. When a WWW is entered in the URL field, the ‘View’ button will open this website in a browser. A lot of vendors have a website which includes pictures and descriptions of products. Users can now simply use attachments to link to these websites
- Users can now enter a WWW link on attachments similar to our photo functionality. This allows users to quickly open a WWW link for an inventory item
- Pricelists now have a check mark that can be selected to determine that Uniconta checks the discount group before it checks the inventory item group
- Inventory item statements – customer and vendor movements
- Transactions – all movements on the inventory item
- Inventory status – value of inventory at a given date
- Items on hand – on hand, available, reserved and ordered by variant and warehouse
- Re-order list – suggested purchase calculation in relation to sales orders, purchase orders and BOMs
- Counting list – for counting and entering inventory item counts
- Selected variants – inventory by variant
- Batch-/serial number – inventory, quantity sold, purchase date, expiration date
- Posted inventory journals
- Inventory item – /customer statistics
- Salesman-/customer statistics
- Uniconta pivot-tables – displays statistics based on pre-selected criteria on a monthly, quarterly and yearly basis
Updates – new fields, new lists, new function buttons, new reports
- Uniconta’s ’Tools’ module is included in the standard package
- New fields available in the inventory item list
- New reports added to the list of standard reports.