Master data

• Delivery note table for purchases
• Manual allocation of account numbers or automatic allocation via number sequences by vendor group
• Set up vendors using the national company register – Scandinavia and the EU
• 4 fields available for the company name and address as well as postal code look up
• Vendor groups available for accounting set up – statistical view/print filters are also available
• VAT management (including reverse VAT) for Danish users – other countries coming soon
• Vendor currency management
• Unlimited number of contacts
• Vendor e-mail addresses – Requisitions can be sent via e-mail once the e-mail address is entered
• Attach notes and documents and send to vendors, for example, contacts etc. – PDF-files, Office documents, picture files and e-mail files can be attached
• An editing page is available for editing several vendors at once
• Set up new vendors using Microsoft Excel and Uniconta’s clipboard
• Advanced filter functions available for searching the vendor list
• View vendor data using different layouts
• Change account numbers directly on the vendor list
• Aggregate account numbers e.g. if a vendor has been set up twice
• Create methods of payment – multiple bank accounts can be set up
• Account proposals for vendors are only available for invoicing
• Simulation in Vendor balance lists
• Vendor misc. purchase charges
• Additional purchase charges can now be set up to be posted directly to the vendor account
• Mass updates in purchases can now also create all standard documents
• The VAT amount can be entered on a purchase invoice, if users wish to override the Uniconta calculation
• Post codes have 12 characters
• Alpha-numeric invoice vendor numbers
• Edit invoice
• Post discount on separate accounts
• Vendors can be run using the “Balance method”
• Delivery terms can be selected on delivery addresses
• The vendor transactions screens now include an ’Invoice’ button in the local menu so users can quickly see the invoice behind the transaction
• The settlement function has the possibility to settle several open transactions at a time
• When you create a vendor, you can choose to fill in the field “customer”. Then the customer and vendor will split the transactions so that one can settle a vendor invoice with a customer invoice.
• Line discount % on customer/vendor
• You can switch between combo-box fields with the space bar. Ex. General Ledger/Customer/Vendor in the class journal.
• On customer/vendor account statements, you can select transactions “Due invoices only”
• At the vendor, you can select “None” in Method of payment, so no payments are included in the payment proposal
• GLN number can be used for receiving UBL
• Vendor has the same CRM fields as Customer
• Payment reference in payment proposal is a number series that starts from 100.000
• On orders and purchases, you can enter a posting text on the order header, which will then be transferred to the financial entries and the creditor entry.
• We have support for purchases at a fixed cost price
• You can use the payment journal to create merged payments, transfer them to the GL journal without creating a payment file, and without having various bank validations

Purchase Invoices

• Create purchase invoices to include a line for each inventory item – with or without item numbers
• Allows users enter expense accounts directly on the inventory item line
• Uniconta automatically adds a new line when long texts are entered – the entire text is then shown on the document
• Create purchase invoices and pro forma invoices
• Attach documents

Reports

• Inventory item/vendor statistics shown directly by the vendor
• Inventory item statistics by vendor showing which items have been purchased from the vendor
• Invoice archive – posted purchase invoices including lines for each inventory item
• Transactions by vendor – statements, transaction lists, open transactions, list of balances
• Uniconta Pivot-table for statistical analysis
• Payment proposals – create payment files for the bank and payments are transferred to the general ledger
• Print documents, export to Microsoft Excel and Word, export to a CSV-file

Forms

• Purchase Invoices

Updates – new fields, new lists, new function buttons, new reports

• Uniconta standard tool Box included
• New vendor fields
• New reports available, for users who require more than the standard Uniconta reports