Software solutions should respond to their users needs

When a company delivers precisely measured and individually tailored fixtures and fittings for shops and businesses, they need a business management system that can be tailored to their needs too. That’s why Ribu Inventarsnedkeri (furniture and carpentry) in Denmark chose to replace their Microsoft Navision software solution with the Uniconta solution.

It shouldn’t cost the world

“There were several reasons switching, but one of the biggest reasons was that we didn’t want to pay ridiculously high hourly rates to have our logo moved over and adapted to the new fields and formats. We were looking for a flexible solution, which we could tailor to our needs without it costing the world”, explains Martin Klein. Martin is CEO and partner at the Danish company in Silkeborg, where they manufacture interior furnishings and work as a subcontractor for interior designers, architects, furniture and design companies in both the private and public sectors.

Before choosing Uniconta, Ribu researched and attended presentations on a number of other systems. Many of them looked promising, but were ultimately not flexible enough for Ribu’s needs. “Uniconta was simply the most flexible system with the most accessible interface. Of course, it was also important for us to have good solutions for other tasks in addition to the bookkeeping and accounting,”, says Martin Klein.

Intending to use Uniconta to its fullest

Ribu is already in the full swing of using Uniconta’s quotation and order modules and they intend to start using Uniconta to manage their inventory shortly. “We produce 100% of our orders”, he explains, “and we have some very specific requirements to keep track of things in the warehouse.”

“When we are supplying furniture and fittings to 20 different ‘shop-in-shops’ in large department stores, for example, we need to manage a lot of details. At the same time, we need to take care that we don’t waste materials by holding too many items in stock that we might never use again”, says Martin Klein. He anticipates also using Uniconta’s project management, CRM and procurement modules in the longer term.

Seamless migration

“We had no problem converting from our old system to Uniconta”, Martin explains. “But that also had something to do with the fact that Ribu chose to start a new with Uniconta instead of transferring data over from the old system, that we primarily used for accounting.”

”We decided against taking old baggage on our new journey. For a while we ran the two systems side by side – luckily it is easy to import and export into Uniconta using spreadsheets where necessary. Of course there were some challenges along the way, but now we have a clean slate with correct and up to date information. We are able to manage our data on a continuous basis at the same time as managing future opportunities”, he says.

Ready for the future

Ribu was founded as a carpentry company in 1973. By 1990 the company was 100% focused on furniture carpentry and in 2000 Ribu became an A/S company. Its special skills and expertise in tailor made fixtures and fittings put the company in good standing for an exciting future where they can cater to all of their customers’ tailored needs; a goal also shared by Uniconta.

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