Uniconta – The Way to Grow
By Erik Damgaard, CEO, Uniconta A/S
We launched Uniconta almost six years ago. At that time, the system was meant to replace Dynamics C5, which Microsoft had decided to discontinue. Many of our users come from C5, but if we look at it across the customer base, Uniconta is now much more diverse. We have companies with only a single user, while our largest client currently has over 400 users.
However, the differences do not only apply to the number of users. The functionality they use also varies. Uniconta adapts to its customers’ needs, which often develop in directions and into areas that can be difficult for owners and management to predict in advance.
The simple standard solution
If you only need a system that can create invoices, keep track of vendors, settle VAT on time and form the basis for the annual accounts and tax return, then Uniconta’s standard subscription is the perfect solution.
You get a modern ERP system that communicates with your bank and gives you a complete overview. You don’t have to worry about security, updates, backup, or server capacity. Uniconta is cloud-based, so we manage the daily operations for you. You can get started right away, and in many cases, we can even convert data from your previous system.
If you do not want to deal with financial management, you can outsource the task to one of the many accounting and bookkeeping companies using Uniconta. If you use the system yourself one day, you can simply switch to a standard subscription while your accountant keeps her access. If you need to go in the opposite direction, i.e., hand over your financial management to an external accountant, Uniconta is also ready for that.
Managing supply chains, manufacturing, and hours
At some point, most companies need better control over their products and services. You can serve your customers faster and more professionally when you have control of your business processes. At the same time, you can enjoy a nice profit margin and afford to invest in even better products and customer service.
An effective ERP system that can grow with your business and quickly adapt to your new needs is the core of any healthy business.
Retail and wholesale companies typically need inventory management. Service companies need project management, and the factory needs production management.
It may be the small shop that decides to add a webshop. Or a webshop that adds a physical outlet. Now there are several points of sale using the same inventory or maybe even two or more warehouse locations. Perhaps you also want to let customers know when items out of stock can be delivered again. The latter service has become relevant for almost all companies during the pandemic. You can only provide such a service if you link your purchase orders to your inventory. You can do that in Uniconta.
Project and production
We often divide companies into categories according to their activities.
We have trading companies, manufacturing companies, and service companies. Within these categories, there are further subcategories.
Trading companies, for example, can be retail or wholesale.
Production can be divided into many categories depending on what and how they produce. Is it mechanics or chemistry? Is it production for inventory or order-specific production? Or is it customer-specific production (engineering to order)?
In the same way, we group service companies according to what they do. Advertising agencies, lawyers, architects, business consultants, or cleaning companies, to name a few examples.
But often, companies are a mix of it all. Production companies can also have internal and external projects and trade in goods and hours.
The trading company can have a small side production, and the service company can produce, supply, and trade components.
In my opinion, the ERP system must handle such combinations. For this reason, Uniconta has modules for CRM, sales proposals and orders, procurement, warehousing, logistics, project, assets, and production.
Modules instead of apps
In many competing ERP systems, such functions are added via external apps or add-on solutions. Uniconta’s customers get access by extending the subscription with native modules.
Native modules have several advantages:
- The modules have the same user interface as everything else in Uniconta. It is therefore faster to set up and quicker to learn how to use.
- There are customization and expansion options, so you get the exact features you need.
- We ensure that the functions are up to date, and you do not experience out of sync
- Using integrated modules is often more financially attractive than purchasing external apps and add-on solutions.
My intention is not to devalue apps or add-on solutions. Many offer exactly the functionality required, and hundreds of them integrate with Uniconta via our API. The number is increasing, and we encourage all business-oriented integration partners to join us.
We do not offer a module for webshops. Partly because there are so many excellent solutions for that purpose, but also because there is a need for a wide range of facilities for design and SEO that do not belong in an ERP system.
We offer document scanning via Paperflow, which reads incoming invoices and prepares them for entry in the creditor module. Payment systems where customers can use smartphones or payment cards are also supported by apps and add-on solutions.
Add-ons is the key to efficient business management
To add a touch of nostalgia, the customization options in Concorde C4, XAL, C5, and Axapta made Damgaard Data the largest and most popular supplier of ERP systems for Danish companies.
In the meantime, customizations may have gained a tarnished reputation.
Back in the days – only twenty years ago – companies had their own in-house servers and licenses for operating systems, databases, and applications. Once you have customized your ERP software, which often was – and still is – the most central and critical system in the company, it could be time-consuming to keep it up to date with changes in the underlying hardware and software.
Therefore, many companies were reluctant to update their customizations, which didn’t immediately improve the business other than that they could gain access to new IT technology.
But that’s not the case anymore.
Uniconta is cloud-based, and we take care of everything that has to do with the operation.
The add-ons that enable Uniconta to grow with your company do not need to be rewritten, only checked when we release new system versions. We have developed the customization options, which we call the Uniconta Plugin and Uniconta Script, so that they are only slightly affected by our ongoing updates.
Even with customer-specific add-ons, customers seldom worry about updates. The use of Uniconta requires a PC and Internet access. That is all!
New offices abroad
Denmark makes up less than half a per cent of the world IT market. Not surprisingly, most Danish companies, therefore, orientate themselves globally at a very early stage.
Setting up an office abroad typically involves a lot of bureaucracy and administration. You must keep your books, report VAT, and submit accounts following the country’s laws. Using Uniconta, you do not have to invest in a new ERP system.
In countries such as Denmark, Germany, Austria, Switzerland, Norway, the United Kingdom, Iceland, Lithuania, Estonia and the Netherlands, we offer country-specific functionalities, and in more than 25 countries, we provide local language versions. You simply create a new financial account and select the country and preferred language. From the headquarter account, you have insight into and an overview of the activities of all your subsidiaries. A facility that also makes it much easier to prepare the consolidated financial statements.
Companies grow in all directions
Most companies have ambitions to grow, but it is hard to know exactly which direction the development will take. Often growth is due to opportunities that suddenly pop up. With Uniconta, your company can change. Most growth initiatives can be accommodated and supported by the system. This is how I planned it from the beginning, and we will continue to pursue this strategy in our further development of the solution.