Setting up SEPA Direct Debit

Go to File formats for methods of payment

A payment method must be set up in order to draw payments via Direct Debit SEPA. This payment method then needs to be selected for those Customers from whose bank accounts, payments will be drawn using Direct Debit SEPA.

Note: If both Core and B2B are used, then we recommend creating one format per type.

Description of fields:

Formatting
Enter an ID for the method of payment.

Name
Enter a description of the method of payment.

Default
Activate here to render this the primary payment method.

Creditor Scheme Identification
The creditor scheme identification is created by the bank and is a unique identification of the company (Vendor) in relation to its Customer.

Payment format
Select from the following payment forms currently available in Uniconta:

• SEPA – SEPA Direct Debit.
• NetsLS ’Leverandørservice’ – Nets Denmark.
• NetsBS ’Betalingsservice’ – Nets Denmark.
• Iceland A country specific solution for Iceland.

Bank account
Select the bank account that is to be used from the chart of accounts. Note: The bank account must be set up under Bank Reconciliation before it can be selected.

Journal
Select the general journal to be used to post the payments in. We recommend creating a general journal specifically for SEPA payments. Note that this journal must be set up with ‘Voucher number allocation upon posting‘ selected. Payments can then be transferred to this journal from the payment proposal.

Automatic posting
Not used for SEPA.

Bank day
Read more  here.

Message
This is a message to the Customer receiving the payment request and is defined by the user. This field can only be used for SEPA Direct Debit.

If this field is left blank, a standard text will be entered in the payment field. It is this text that will then show up on the Customer’s account statement. Note that the maximum number of characters is 140. Uniconta will amend the number of characters upon creating the payment file.

Standard text

When left blank, the standard text in the message field will consist of the following information where available:

– Our account number
– Invoice number
– Company name

Example: Acc:56790, Inv:40011, Uniconta A/S

Creating user defined messages

The message field can be a combination of both enumerated texts and automatically created texts. The following values can be used:

• Invoice number = %1
• Company name (Creditor) = %2
• Cash discount = %3
• Our account= %4

The example above will result in the following messages on the payments.

The message field can be edited so users are able to customise the message to the individual Customers.

Message on merged payments
If payments are merged then Uniconta will define a standard message to the Customer. It is not possible to create a user defined message for merged payments.

The message will consist of the following two pieces of information, where available.

• Our account number (our account number per the Customer)
• Invoice number: All invoice numbers included in the merged payment will be listed.

Example:
Acc:76849, Inv:780001,780002,780003,780004,780005

Options
Further set up are available under ’Options’.

Bank
There is currently only one ’Standard’ available here. Some banks may deviate from the standard in future, but there options are continuously under review by Uniconta in order to support most banks.

Batch booking
Identifies whether a single entry is per individual transaction or a batch entry for the sum of all transactions.

Bulk booking assumes the same:

 Scheme type

 Sender account

 Collection date

Cut-off days
Enter the number of days here.

Cut-off time
Select a time here.

Example:
Cut-off days = 1 day
Cut-off time = 15:00

A payment has a payment date of 01.08.2019.

This payment must therefore be created by 31.07.2019 at 3pm.