If starting from scratch with Uniconta, then an opening balance will need to be created. To do so, the following procedure should be followed:
Step 1
First, set up a user
Step 2
Next, create a set of accounts
Link to how to create a set of accounts…
Take care when setting up accounts. Missing accounts can, however, be added once a Chart of Accounts has been created.
Ensure that the correct accounting start year is entered. Operating figures from the previous year can be entered for comparison. Opening balances can be entered if the current year is selected.
Step 3
Before making any new accounting entries in the new Uniconta accounts, the results from the previous year (for example 31/12) or the current year (for example 1/1) should be posted.
Click on General Ledger/Posting in the Uniconta navigation panel.
Journals can be chosen, that have already been created or a new journal can be created to post the opening balance/previous year’s results to.
A new journal can be created by clicking on the “Add journal” button in the toolbar (ribbon) or pressing F2.
If creating a new journal, then a new voucher number series should be set up under General Ledger/Maintenance/Voucher number series
Read more about journals and voucher numbers here (links in English coming soon).
If choosing the last day of the previous accounting year (31/12/XX):
Choose User and System date in the top right corner of the Uniconta screen.
Set the system date to 31/12 of the previous year.
Choose the journal required by going to General Ledger/Posting and click on each journal line item.
Enter the results as of 31/12 of the last year in each journal.
(Amounts will need to be retrieved from the old accounting system)
Note that the period’s profit or loss after tax will NOT be transferred.
If the difference (shown on the top right of the toolbar/ribbon here) is zero (0.00) then the journal balances and is therefore correct.
Click on the “Check journal” button in the toolbar (ribbon).
If the journal has been checked with an OK then the “Post journal” button in the toolbar (ribbon) can be clicked.
When posting a journal, it is possible to simulate the accounting entry before actually posting it. If there is any doubt about the resulting accounting entry, then a “Simulation” is recommended the first couple of times by checking the box, as shown below.
Ensure that the “Simulate” box us unchecked when the journal is ready to be posted.
Ensure that the system date is cleared once opening balances have been entered. This can be done by going to the top right corner, clicking on the user icon, selecting “User/System date” and clearing the calendar.
If starting a new accounting year (1/1/XX):
In order to start the first accounting year, click on General Ledger/Maintenance/Accounting year.
Click on “Add accounting year” and enter the current year. Set the “Period status, year” to “Open” and click “Save” in the toolbar (ribbon).
Read more about accounting years here.
Once an accounting year has been added, highlight the new year and click the “Create opening balance” button in the toolbar (ribbon).
When choosing first day in the new accounting year (for example 1/1/XX):
Select “User/System date” in the top right-hand corner.
Set the system date to 1/1 of the current year.
Within General Ledger/Posting, highlight the journal and click on the “Journal lines” button in the toolbar (ribbon).
Enter the opening balance for the current year as of 1/1 in the journal.
If the difference (shown on the top right of the toolbar here) is zero (0.00) then the journal balances and is therefore correct.
Click the “Check journal” button in the toolbar (ribbon).
If the journal has been checked with an OK, then click on “Post journal” in the toolbar (ribbon).
When posting a journal, it is possible to simulate the accounting entry before actually posting it. If there is any doubt as to the resulting accounting entry, then it is a good idea to simulate it the first couple of times.
Ensure that the “Simulate” box us unchecked when the journal is ready to be posted.
Ensure that the system date is cleared once opening balances have been entered. This can be done by going to the top right corner, clicking on the user icon, selecting “User/System date” and clearing the calendar.
Step 4
The accounts are now ready for use.
Only one accounting year can be “Open” at a time. Go to General Ledger/Maintenance/Accounting year and check the “Accounting years shown” column.
Ensure that the relevant accounting year in the “Accounting year shown” column is checked.
