|The message to the recipient of a vendor payment can be set up under Vendor/Maintenance/File formats for methods of payment.
The field can be left blank – a standard text will then be entered into the payment file.
The message itself can be a combination of fixed text and text that is entered automatically.
The following values have already been set up for automatic use.
Invoice number = %1
The above example renders the following messages on the payments for the company name ‘Demo Alt til havet’:
(Click on the screenshot to enlarge).
The Message column can also be edited, so the message field can be updated in the line item itself.
Note that not all payment methods allow the user to send a message to the recipient. It depends on which bank is linked to the account.
The length of the text allowed can also vary from bank to bank.
If the message field is not filled out when the user sets up the ‘File formats for methods of payment’, then Uniconta will complete the with standard text listing the invoice number and company name.
Messages for collective payments:
If collective payments are used then Uniconta defines the default message to the recipient. It is not possible to set up a user defined message.
The message will consist of the following details if they are available:
Our account number: This is our account number given by the creditor/vendor.
Invoice number: All unvoice numbers that are included in the collective payment will be listed.
Acct: 76849, Inv: 78004, 78002, 78003, 78004, 78005
Account statement messages:
Uniconta writes a standard message in the payment file if nothing is filled out in the ‘Our message’ field.
We recommend using this if using bank reconciliations in Uniconta.
The standard text will look like this: Inv: 100101 Acct:50010 Ref: 567
Inv: Invoice number
Acct: Account number
Ref: A unique reference ID per payment
The bank reconciliation will look for the text: ‘Inv’ and ‘Acct’.
Different banks allow a different number of characters in the field, but it is usually only 20 characters.
If the invoice number is not provided for the payment, this section will be removed so only the following is shown: Acct: 50010 Ref: 567
User defined messages
It is possible to define the text on account statements. There are currently 5 values that can be used.
The message can be combined with standard texts.
The following values can be included:
Invoice number = %1
Vendor number = %2
Vendor name = %3
Voucher number = %4
Reference Id = %5
It is important to note that the following in order to be able to use the automatic bank reconciliation in Uniconta.
The bank reconciliation looks for the texts Inv or Acct
Here are some examples of some valid texts for bank reconciliation
Formatting: “Acct:%2 %3” = “Acct:6788 Uniconta A/S”
Messages when using collective payments
If collective payments are used then Uniconta will not create the invoice number even if the user has entered ‘%1’.
There is a limited number of characters available. This allows space for more relevant information.
Read more about file formats for methods of payment here.