Vendor groups is primarily used to divide vendors into groups, so that purchases can be distributed amongst different accounts, for example, for financial reporting purposes.

Uniconta allows the user to select, for example, which group to show the ‘Purchase posting’ by.

In the example below, all groups display ‘Purchase posting’ by ‘Item group’.

(Click on screenshot to enlarge).

Click ‘Add vendor group’ in the toolbar/ribbon to add a vendor group.

Auto generated key:

The ‘Auto generated key’ field, shown in the ‘Description’ panel above, allows the user to use a number sequence for groups. Once set up, this will generate a number for the transaction, if one not already added.

Number sequences can be used both voucher numbers as well as to auto-generate keys for transactions.

Note that number sequences now have a length field, so Uniconta can add 0’s or enter a prefix.

Read more about voucher number series here.

VAT:

When setting up a vendor group, the user can also determine how VAT should be deducted, as shown in the screenshot above (country specific).

Read more about VAT set up here. (Country specific – English translation coming soon.)